We’re currently looking for an experienced Secretary / PA to join our Commercial Property Team in Aberdeen.
This is a varied and fast-paced role, suited to someone who is highly organised, proactive and comfortable managing multiple priorities throughout the day.
The role
The purpose of this role is to provide comprehensive secretarial and administrative support to fee earners within the Commercial Property Team, ensuring the smooth and efficient running of client matters and internal processes.
Your key responsibilities will include —
Mail and correspondence
Scanning, saving and distributing incoming mail
Identifying and redirecting unknown mail to the appropriate recipient
Preparing outgoing mail throughout the day for posting
Dictation and document management
Managing dictations and completing associated tasks promptly
Organising, printing and scanning documents
Compiling offers and leases
Arranging for documents to be signed and completed
Client and internal communications
Receiving calls from clients and third parties
Taking accurate messages and passing them on promptly
Contacting clients and solicitors to confirm bank details
Billing and cashroom support
Requesting invoices and dealing with remaining balances on files
Preparing third party payment forms
Completing cash slips for invoices and settlements
Preparing CHAPS forms and arranging for signatures
File management and archiving
Opening new files
Closing files and preparing them for archiving
Locating files and documents in the safe or archive
Sending documents to the safe as required
Systems and onboarding
Using Elite to open new files and produce billing reports
Supporting client onboarding through Amiqus
Adding costs to matters and saving completed requests to files
General administrative support
Managing incoming emails and verbal task instructions
Booking meeting rooms
Arranging Zoom calls
Our ideal candidate
You will be an organised and reliable team player with strong attention to detail and the ability to manage competing deadlines. You will be comfortable working closely with colleagues, handling confidential information and liaising professionally with clients and external organisations.
Why Ledingham Chalmers
Our core values guide how we work with each other and our clients, as well as how we give something back to our local communities.
There are excellent prospects at Ledingham Chalmers for personal development, training and progression in a supportive environment. Importantly too, this post comes with an attractive remuneration and holiday package as well as other bonuses subject to qualifying conditions, and an additional day off on top of holiday entitlement for your birthday.
Joining our team is a great opportunity to work alongside experienced and friendly professionals and become a valuable member of a thriving firm. We’re proud of what we’ve achieved and of the progressive culture we’ve created. A central part of our approach is our core values, which guide how we work with each other, and our clients.
Here’s Edinburgh-based partner Sarah Morris explaining why she chose Ledingham Chalmers as a trainee.
Interested?
To register your interest, please