Business support assistant — Aberdeen

We are looking for an enthusiastic and organised individual to join our Business Support team in this varied office-based role.

This position is offered on a part-time basis, working Monday to Friday, 10am–3pm, on an initial fixed-term contract until 31 March 2027, with the possibility of extension should business needs require.

The duties for this office-based role include-

• Greeting and welcoming clients and visitors with a professional and friendly demeanour

• Answering and forwarding calls and email enquiries, and managing the general mailbox

• Servicing meeting rooms to an agreed standard, including maintaining the centralised diary and arranging catering when required

• Ensuring that reception, meeting rooms, and communal areas are maintained to a professional standard

• Maintaining relationships with third-party vendors, suppliers and building management providers

• Ensuring that health and safety, hygiene and hospitality resources are well maintained and readily available

• Assisting with the maintenance of fire warden and first aid personnel records, along with emergency contact information

• Handling general administrative tasks, such as travel and booking arrangements, stationery ordering and incoming/outgoing post

• Supporting the wider team with administrative duties, including recording absences, maintaining training records, staff inductions and support for firm-wide initiatives and projects

• Providing general administrative and secretarial support where required

Skills

We are looking for an all-rounder, someone who can demonstrate —

• Excellent interpersonal and communication skills

• Confidence using Microsoft Outlook and Microsoft Office

• A well organised approach, whilst maintaining a keen eye for detail and presentation

• The ability to manage a varied workload and prioritise tasks effectively

• A proactive and flexible attitude, with the ability to work well both independently and as part of a team

• A professional and approachable manner when dealing with clients, visitors and colleagues

For this role, our ideal candidate will have a full UK driving licence, though this isn’t essential.

You’ll also be self-motivated, enthusiastic and keen to support the smooth day-to-day running of the office.

Interested?